Setting up a brand new office is exciting; nevertheless it is a time-consuming task and can be quite stressful as there is always so much to think about. Once you’ve located your office space, the next step is to fill it with the essentials. To help you out a little, below is a list of what you need.
Before filling your office with equipment and tech, you need somewhere to store it. It’s always a good idea to first fit the place with the necessary storage, furniture and large equipment, so you know how much space you’ll be left with. Desks, chairs, filing cabinets, photocopiers and paper shredders are all office essentials, along with safety equipment such as fire blankets, alarms and extinguishers. Dependant on your business, you may need bookcases, client seating, whiteboards, etc.
Now you need either desktop computers or laptops for you and your staff. Bear in mind that desktops will inevitably take up more space, so if you have a small office it may be a good idea to use portable laptops. Other computer hardware you’ll need includes keyboards, mouses and printers, as well as all necessary cables.
If you’re buying brand new computers or laptops, you’ll probably need to buy and install the relevant software, which again will depend on your business. Microsoft Office is a must for most businesses, along with software for payment processing, virus protection, accounting, contact management, inventory management, etc.
Then, you’ll need to install phone lines (including wireless and desktop telephones), headsets if required, and an Internet connection. To save yourself time and money, you may want to consider outsourcing your calls by using a telephone answering service, where a group of fully trained phone operators will act as your virtual receptionist.
Next, you should stock the drawers and shelves with all the smaller office supplies. These include: envelopes, business cards, stationery, postage stamps, USBs, note pads, hole punchers, staplers and scissors, to name a few. Similarly, you should keep a small supply of cleaning equipment stored in the office to ensure the space is kept clean and tidy.